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Minutes - Exec Board Meeting 1/23/13

Posted Tuesday, January 29, 2013 by Lora Ryan
 WHS Lacrosse Executive Board Meeting --- January 23, 2013 – 7:00pm – WHS Media Center

Attendees:  Vice President-Dr. Jeff Kendrick, Vice President-Mike Hammond, Treasurer-Melanie 
Maloney, Secretary-Elizabeth Cassidy, Fundraising-Sandy Garrison, Website/Meals-Lora Ryan, 
Concessions-Karen Nolan, Coach Castagna, Coach Leimbach, Coach Bill Maloney.
1 --- Dr. Jeff Kendrick called the meeting to order.  Minutes of the last meeting were discussed and 
2 --- Treasurer Report – Melanie Maloney gave an update on the budget and expenses.  A copy of the 
budget presented is on file with Melanie.
3 --- Field/facilities – Mike Hammond stated that he would be working closely with Bill Maloney to 
ensure that we were working to get the fields lined and in a condition for the boys and girls to use them 
to practice on.  He stated that we still need to find a volunteer to cover the Field/facilities position.  Until 
we find someone to fill this spot, he stated that he will continue in the manner that he is to keep 
everything on track.  Mike stated that he would be getting a group of volunteers together to work on 
the fields, and to line the fields during the upcoming weekend.
4 --- Fundraising – Sandy Garrison gave a report on Sponsorship, program ads and senior calendars.  She 
will help set everything up for the Commitment night.  Sandy gave an update on how many player 
phsicals she had on file and current with the school.
5 --- Website/Public Relations/Meals – Lora Ryan reported that she has been in contact with Christ 
Church at Whitewater and would be scheduling a boys work day as a service project for the boys.  She 
stated that all of the forms are current on the website.
6 --- Spirit Wear – Sheri Wahl was not able to attend the meeting but had given an update to Sandy to 
pass along.  Sheri has several people who have offered to assist her.  Sandy reported that DECA will have 
a kiosk to sell spirit wear for us during lunch times.  This will be reviewed and voted on by the board 
once Sandy is able to email the information out to us.
7 --- Concessions – Karen Nolan reported that Coach Sommers is going to place our first order for drinks 
for the board.  It was discussed, voted on, and approved for parents to ‘buy out of volunteering’ if they 
are not able to commit to 3 volunteer slots.
8 --- Coach Castagna – Head Boys Coach gave an update on player/parent contracts.  He also gave an 
update on the practice schedule and locations.  He would be working on this with Coach Leimbach.  He 
gave an update on game day dress attire.
9 --- Coach Leimbach – Head Girls Coach gave an update on player/parent contracts.  He is working with 
Coach Castagna on practice schedules.  He also mentioned dress attire/uniforms for girls on game day.

10 --- There was discussion of the board meeting on Mondays during the season.
11 --- It was discussed, voted on, and approved that we will not do a calling post this year.
The meeting was then adjourned.
Submitted by Elizabeth Cassidy 1.29.2013

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