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Minutes - Exec Board Meeting 12/11/12

Posted Monday, January 28, 2013 by Lora Ryan
 WHS Lacrosse Executive Board Meeting --- December 11, 2012 – 7:00pm – WHS Media Center

Attendees:  Vice President-Mike Hammond, Treasurer-Melanie Maloney, Secretary-Elizabeth Cassidy, 
Concessions-Karen Nolan, Coach Kevin Kilgore.
1 --- Mike Hammond called the meeting to order.  The minutes of the last meeting were discussed and 
2 --- Treasurer Report - Melanie Maloney gave an update on the budget, a copy of the budget presented 
is on file with Melanie.  She pointed out that the board purchased 2 new goals and that these show 
under the boys.  This brings the total number of practice goals to 8.  Melanie reported that the practice 
pennies for the boys and girls are in bad shape, and that we may have to look at getting new ones and 
budget for that purchase for next year.  Melanie said that we would get pricing to have for next year.
There was discussion of the budget for the coaches to attend the US Lacrosse Convention.
3 --- Field/Facilities Report – Chris Presley was not at the meeting so there was not an update given.
4 --- Fundraising – Sandy Garrison was not able to attend the meeting but she sent an email update to 
be presented for her.  She wanted to address players paying for meals, and that meals cannot be paid 
for through the sponsorships.  Sandy reported on the breakdown of the meal fee and how it is spent.  
Sandys gave an update on the physical day.
5 --- Website/Public Relations/Meals – Lora Ryan was not able to attend the meeting but she sent an 
email update to be presented for her.  Lora addressed the boys ordering team socks and the cost.  Lora 
mentioned that she would submit pictures to the newspapers for the team that played in the 
tournament.  She stated that she did receive an email from Christs Church at Whitewater in regards to 
the boys doing a service project for them, and they mentioned the boys doing yard work, weeding and 
edging for them.  She suggested doing it on a Saturday once the season begins if this project is approved 
by the board.  It was discussed that we would vote on this at the next meeting.
6 --- Spirit Wear – Sheri Wahl was not able to attend the meeting but she sent an email update to be 
presented for her.  She reported that all spirit wear has been ordered and she stayed under the budget 
that was given to her.  She stated that it should all be in by the first of the year.  Sheri gave an update on 
the next Brooks Board meeting.
7 --- Concessions – Karen Nolan reported that our first order needs to go thru the school for soft drinks 
and that Coach Sommers was going to place this for her.  Coach Sommers is going to give his keys to the 
concession stand to Karen.  Karen reported that she and Elizabeth would go to the storage area to 
inventory what is there for the concession stand.  Karen and Elizabeth will join soccer in cleaning the 
concession stand on February 2nd
.8 --- Coach Castagna – Head Boys Coach – was not able to attend the meeting, but Coach Kilgore was 
there for him.    He reported that they were still trying to figure out which coaches would be attending 
the lacrosse conference.  Coach Kilgore reported that they had decided on a shooter shirt style and 
would get that information to Sheri to order for them.  Coach Kilgore said that they were looking into 
getting team managers and he has had several people approach him about this.  Coach Kilgore gave an 
update on the teams, tryouts, and game schedule.
9 --- Coach Leimbach – Head Girls Coach – was not able to make it to the meeting.
10 --- Calendar – the meeting dates were discussed and scheduled as follows:
January 16, 2013 --- WHS Lacrosse Booster Club Parent Meeting – 7:00pm – location TBA
January 23, 2013 --- WHS Lacrosse Booster Club Board Meeting – 7:00pm – location TBA
February 5, 2013 --- WHS Lacrosse Teams Commitment Meeting – 7:00pm – location TBA
February 18, 2013 --- WHS Lacrosse Booster Club Board Meeting – 7:00pm – location TBA
11 --- It was discussed that during the playing season the board and parent meetings should be 
scheduled on Mondays.
The meeting was then adjourned.
Submitted by Elizabeth Cassidy (post dated 1.28.2013)

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